About the role

We’re looking for an organized and proactive Office Assistant to support our team and ensure our day-to-day operations run smoothly. If you thrive on keeping things in order, helping colleagues, and creating a positive and efficient work environment, this role is for you.

Location: Tallinn, Estonia

Type: Part-time (0.5 FTE). This is a fixed-term contract from October 2025 to April 2026.


What will you be doing?

As our Office Assistant, you’ll play a key role in keeping our team supported and our offices running. You’ll:

  • Take care of our offices in Tallinn and Tartu (supplies, deliveries, workspace organisation).
  • Support colleagues with scheduling and travel arrangements.
  • Assist HR with onboarding new employees (equipment setup, access, welcoming).
  • Help organise company-wide gatherings, team events, and smaller meetups.
  • Be the go-to person for office-related vendors and service providers.
  • Keep internal processes tidy (documents, contact lists, expense tracking).
  • Provide ad-hoc support to managers and colleagues when needed.

You’ll be thriving in this role if you:

  • Are highly organised and enjoy making sure things run smoothly.
  • Take initiative and spot what needs to be done without waiting for instructions.
  • Have a high level of attention to detail and follow-through.
  • Are fluent in both written and spoken Estonian and English.
  • Are comfortable using MS Office or Google Workspace.
  • Enjoy supporting others and creating a positive team environment.
  • Can work from our Tallinn office.
No previous office experience required — what matters most is your motivation to learn, willingness to help and your proactive attitude.

Why is this an incredible opportunity for you?

Not only will you enjoy playing a key role in shaping how our team works together, but this role also comes with all the great perks of being part of Messente:

  • Work from Tallinn Office – Your main base will be our Tallinn office, where the heart of our team is. That said, we value flexibility, so occasional home office days are absolutely fine. We also trust you to manage your schedule in a way that works best for you and the team.
  • Salary - A monthly salary of 1000 EUR gross
  • Autonomy & trust – Freedom to take ownership, make decisions, and grow in a supportive team.
  • Tech support – We’ll provide you with a work computer and all the essential tools you need to do your job effectively.
  • Team events – Regular company-wide gatherings and smaller meetups to stay connected, both in person and online.
    • Health & wellbeing – You’ll enjoy the same health and wellbeing benefits as the rest of the team, ensuring equal treatment and support.
    • School Internship – If you need to fulfill your school internship requirement, you can complete it with us as well. 

    What happens after I apply?

    • First, we go through your CV/LinkedIn profile and your cover letter.
    • If we believe you’re a strong match,  we'll invite you to a quick, practical home task designed to assess your approach to real-life scenarios you'll encounter in this role. We promise to make it fun! 

      • Afterwards, we'll invite top candidates to our Tallinn office for a final in-person interview with the team. 

      We value your time and will be highly responsive throughout the process. You’ll get timely feedback and clear next steps at every stage.